Direct Procurement

Welcome to this iCollab Learning Video.

This is a video for Roche suppliers who are registered

for our new supplier portal iCollab GEP NEXXE.

If you haven't registered yet, please find more information

on the supplier website.

This video will walk you through the steps to Manage

Contacts and Roles in iCollab GEP NEXXE.

To begin, access the Roche landing page from the GEP

Business Network home page.

Click on the Review Profile option.

The first step is to request a change in the profile

by clicking on Create Change Request.

Confirm your intent by clicking Yes.

This makes your profile editable, and you can make

the required changes to it.

To add a new contact, access the Contact Information

section.

Click on the Plus icon.

In the newly added row, enter your colleague's first

name, last name

and their email address.

Finally, click on the Save button.

Repeat the steps to add any additional contacts.

To delete any existing contact from the profile, select

the contact by clicking on the checkbox before their

name.

Then you need to click the 3 dots to open the menu

and select the Delete button.

Click on Yes to confirm the deletion.

If you need to update the Primary Point of Contact

for your organisation, click the Primary Contact selection

icon next to their name.

The colour of the icon changes from the default grey

to blue, indicating that they are the Primary Contact

for your organisation's supplier profile.

The Primary Contact receives Roche email notifications

when no Ordering Manager is chosen for a supplier

location.

Please note that you can only change your organisation's

Primary Contact with Roche's approval.

Using a generic or group email address is recommended

to ensure messages from Roche are not missed.

Now, let's explore how you can update the Ordering

Manager details.

The Ordering Manager serves as the central point for

GEP Business Network email notifications from Roche,

handling updates and order processing for a specific

Supplier Location.

To update the Ordering Manager, access the Location

Information section.

Suppliers can have multiple locations added with different

Ordering Managers associated with them.

Please note that only one Ordering Manager can be

set up per Ordering Location.

Under Location Information,

click on the Roles and Responsibilities icon for

the location where the Ordering Manager details need

to be updated.

Open the Ordering Manager sub-section and click on

the star icon next to the selected contact for the

opened location.

Confirm your selection by clicking Apply.

Next, after making all the required changes in the

supplier profile,

click on Submit to send the change request to Roche.

An email notification will be sent to them seeking

their approval for the changes made.

After the request is approved by Roche, updated information

will be visible in your profile.

Next, to invite any newly added contact to register

on the GEP Business Network portal,

select the contact by marking the checkbox next to

their name,

and click on Invite.

An invitation email will open with a unique registration

link.

You can select the language of the registration invite

according to the contact's region, and click on Send.

The email will be sent to them requesting them to

register on the portal.

Once registered, they will have access to your organisation's

supplier profile on GEP Business Network.

Welcome to this iCollab Learning Video.

This is a video for Roche suppliers who are registered

for our new supplier portal iCollab GEP NEXXE.

If you haven't registered yet, please find more information

on the supplier website.

This video will walk you through the steps to manage

Purchase Orders.

There are various filter tabs created for the different

statuses of a Purchase Order in which a supplier can

click on and view all the orders with that particular

status.

Whenever a Purchase Order is created in the ERP system,

it comes in the GEP Nexxe portal via an interface

over here in Open Status.

If a user is a primary contact, they will receive

notifications in this portal for new orders and changed

orders.

A user can access the notifications by clicking on

the bell icon.

Here all received notifications can be viewed and

once a user clicks on a particular one, they are redirected

to that specific Purchase Order.

Also, the primary contact receives e-mail notifications

for new orders and changed orders from the GEP system.

This is how a new Purchase Order e-mail notification

looks like with a PDF attachment and also a hyperlink

over here in the e-mail.

If the user clicks on the link, they will be redirected

to that specific order in the system.

Coming back to the order workbench page, the user

has a search option over here.

There are various details captured for the order such

as an Item Number,

Item Name,

Item Type,

Supplier ID and Name,

Requested Date

and Requested Quantity.

Also, there is a possibility to click on the Manage

Column option to hide

or pin a particular column by clicking on corresponding

icons.

When a user has done with the changes, they can just

simply click on Apply.

Next, let's go on and click on a particular Purchase

Order.

This is what the Purchase Order page looks like and

the status of the order is Open.

The user can click on More

and Audit Log button to view all the changes that

will be captured when they perform actions in this

order.

A user can also generate a PDF attachment from the

portal by clicking on More

and Document Print.

On the left side of the screen various menus can be

seen.

The user can scroll down to open and view these sections

in the main area of the screen.

Then comes the Line Details where the actual Item

Number and Item Name along with all the corresponding

details are reflected.

There are two ways in which a user can view these

line details.

The first one is just a list view which is visible

like this

and the second one is a form view which a user can

access by clicking on this form view button.

In this view the user can see all the line details

presented as a form.

Next, let's come back to the list view.

Here you can see various details captured such as

an Item Name,

Requested Date

and Requested Quantity.

These are the fields that the supplier needs to review

before confirming the Purchase Order.

The next fields are the Promised Quantity

and Promised Date.

Both fields are expected to be filled in by the supplier

to confirm a Purchase Order.

The Promised Quantity is the Quantity which the supplier

is promising to deliver

and the Promised Date is on which date the supplier

is promising to deliver the order.

Next, we will look at the different scenarios in which

a supplier can respond to the purchase order.

The first scenario is if a supplier is satisfied with

the requested quantity and requested date so they

can be just simply accepted in this purchase order.

This means that the supplier accepts that order as

it is requested by the buyer.

The user first opens the order

selects the PO lines

and clicks on the Accept button at the top of the

page.

The supplier then gets a success message that the

selected lines have been successfully accepted and

updated to Accepted status.

Once this action is done, the Purchase Order goes

under the Accepted status.

The schedule in the Line Details changes to Accepted

status that you can check here

and the Promised Quantity

and Promised Date get automatically filled.

So you have just seen how the supplier can accept

a requested Purchase Order.

Let's look at the information when changes are made

by the Roche buyer.

In this case the status of the Purchase Order will

be Planner Changed.

The supplier should click on More and select the Version

History option.

On the next screen the supplier can see the previous

and the latest versions of this Purchase Order and

if they want to compare them they can click on these

check boxes

and then on the Compare button.

Once it is done we see that the Purchase Order attributes

have been changed.

If we scroll down the user can review the Line Details.

The Open status

and the Requested Quantity which initially was 100

quantities

has been changed to Planner Changed Status

and 200 quantities.

If the supplier is satisfied with the changes sent

by the buyer they can perform similar actions.

By clicking the arrows, the supplier can navigate

back to the Purchase Order.

Once the order is open, they should select the PO

lines

and click on Accept.

After getting a success message, the Purchase Order

goes under the Accepted status.

You have just watched how the supplier can accept

the Purchase Order as requested by the buyer.

Let's move on to the second scenario where we will

look at another Purchase Order with an Open status.

In this scenario, the supplier confirms the Purchase

Order with some changes from what was requested by

Roche.

In this example, the Requested Quantity is 100

and the Requested Date is the 25th of September,

2028

but the supplier wants to promise 95 quantities only

and by the 19th of September, 2025 as a Promised

Date.

The supplier clicks on this checkbox

and then from the More menu selects Accept with Changes.

Next a success message appears which means that this

Purchase Order has been accepted with changes.

Now once the order has changed to Accepted with Changes

status, it goes to Roche and the buyer can review

it.

Now let's look at the third scenario where a supplier

has an option to reject a Purchase Order.

For that we will open a Purchase Order that is in

Open status.

If a supplier wants to reject this order, they should

not enter any Promised Quantity or Promised Date but

should click on the checkbox in the Line Details section

and then select More and click on Reject.

Next the system asks about a reason for rejecting

this Purchase Order.

A supplier should fill in the reason from the drop

down list over here.

For example,

let's select the Unable to Supply option,

and click on Reject.

As you can see the status of the order changed to

Supplier Rejected.

Now if a supplier wants to discuss any concerns in

the particular line of the Purchase Order,

they can click on the In Context Messenger icon within

the PO line.

Once the supplier clicks on this option, a pop up

window with a new message appears.

The subject line here is mentioned as the Purchase

Order number.

A supplier can also select the status priority as

Low,

Medium or High.

The participant would be a planner who has created

the order.

So once the supplier clicks on Start,

a side window appears on the screen.

This is a chat window in which the supplier can have

a conversation with the planner and have queries resolved.

Through this chat function the supplier can track

all messages for all the Purchase Orders.

At last let's look at the Mass Update option.

Once opening the Order Workbench you can select the

PO lines you would like to accept or reject by clicking

their checkboxes.

Next click on the Mass Update button.

Please note that maximum of 100 documents can be

mass accepted or mass rejected at a time.

Next, select the correct action to perform.

For this example let's select Accept, enter your

comment and confirm the selection by clicking on Update.

A new window appears with the Mass Upload Log, where

you can see previous mass update attempts and at the

top the current ones and their status.

If they don't appear right away, you can click on

Click to Refresh.

The documents will first appear with the status In

Progress, and once they are accepted by the system,

they will disappear from the log.

Failed attempts will stay in the log indicating the

failure reason and the need for further attention.

You can see the documents disappearing from the log

upon refreshing as the system accepts them as requested.

Once you're done, you can close the window

and see that the PO status has been successfully

changed to Accepted.

You have just watched the Purchase Order functionality

that is available in the iCollab GEP Nexxe portal

and provides various ways in which the supplier can

send confirmations to Purchase Orders created by a

buyer.

Welcome to this iCollab Learning Video.

This is a video for Roche suppliers who are registered

for our new supplier portal iCollab GEP NEXXE.

If you haven't registered yet, please find more information

on the supplier website.

This video will walk you through the steps to manage

Advance Shipping Notifications in iCollab GEP NEXXE.

Advance Shipping Notification, shortened as ASN is

an electronic notification of an upcoming or a pending

delivery sent directly to Roche from the Supplier

in advance.

As the ASN notifies Roche about the occurrence of

the shipping and provides details related to the shipment,

it helps in picking,

packing,

and shipping the pending fulfillment materials.

So, let's get started and look at its useful functionality.

First let's see how the supplier can reach the ASN

Workbench page.

Click on the More button on the top menu bar, then

click on Shipping & Receiving.

This will guide you to the ASN Workbench page and

Standard ASN tab.

The ASN Workbench page is an overview page that enables

suppliers to view different statuses of the ASN.

The supplier can click on the cards to filter the

ASN documents based on their current status.

For example, if a Supplier clicks on All, then all

the ASNs that are in the system will be shown.

If the Supplier clicks on the Draft filter card,

the system will display the ASNs that are being created

by this supplier.

Similarly, the supplier can choose to click on any

other filter cards.

Additionally suppliers can configure this manage ASN

page as per their choice by clicking on the Manage

Columns button.

There is a Search Bar on the manage ASN page where

the supplier can search for any particular ASN by

entering any attribute value.

This can be any ASN Number, PO Number, Item Number,

Item Type.

There are ASN number hyperlinks that lead to the ASN

document page.

There are different scenarios where the supplier would

want to create the ASN in the iCollab GEP NEXXE system.

Please note that the ASN can only be created for

Purchase Orders which are in Accepted or Planner Approved

statuses.

The first scenario is the creation of the ASN for

the lot-controlled item.

We will look at how the supplier will create an ASN

directly from the Purchase Order.

First the supplier clicks on the Supply Chain Order

Collaboration button.

Then they click on the Purchase Order hyperlink to

PO.

The Purchase Order page opens.

The supplier needs to click on the check box for

the line item they want to create the ASN for.

Then on the top right corner the supplier clicks on

More

and selects the Create ASN button to create ASN for

the selected line item of the Purchase Order.

At the pop up message, click on Yes.

The new ASN has been created in the system.

It has a unique ASN Number and currently its status

is in Draft as indicated in the top left corner.

Let's explore the various sections of the ASN document

page.

In the Basic Details section there is some general

information about the ASN which is flipped from the

Purchase Order itself.

Please fill out the mandatory fields.

Next section is the Delivery and Shipping Details

and its mandatory fields are the Planned Ship Date,

Estimated Delivery Date and Shipment Type.

In the Line Details section there are the details

of the items being shipped to Roche.

The mandatory fields are the following: Item Number,

Item Name

and Planned Ship Quantity.

On the line item level, the supplier can attach any

quality or non-quality documents as per Roche's requirement.

For the lot-controlled item the supplier will have

to add the lot detail and handling unit details to

ship the ASN to Roche.

To add the lot detail and handling unit details the

supplier will have to click on Add under the Lot/Batch

Management field available in the line details section.

The Lot Details page opens to add a lot to the ASN

document page.

The supplier clicks on the Add button and a new line

appears where the supplier can add the details which

are Supplier Lot/Batch Number,

Ship Quantity,

Date of Manufacturing and Date of Expiry.

Once all the required details are filled in click

on the Apply button.

On the line item level, you can see the previously

added lot at the end of the line.

Now let's look at how the supplier adds the handling

unit to the ASN document in case of a lot controlled

item.

In the Handling Unit section click on Add.

A new line appears below and the supplier can fill

out the mandatory fields, which are the Handling Unit

ID, the Handling Unit level and the HU Material.

Please note that HU level 1 is the highest level

of handling unit and HU level 3 is the lowest level

of handling unit.

Once all information has been provided,

click on the Assign button at the end of the line.

This will guide you to a new screen, where you can

assign the appropriate lot to the handling unit.

Click the checkbox of the lot you'd like to assign

the HU to

and click Add.

The lot will now appear in the Packed Details section.

Once completed, please click Apply.

Close the Success pop up to go back to the ASN draft.

You can click on Shipment Preview to check if the

assignment was correctly performed.

You have successfully filled out all the mandatory

fields in the ASN, so you can proceed with sending

the ASN electronically by click on the Ship button

at the top.

A success message will appear

and you will see your ASN on the ASN Workbench with

status Shipped.

This is how suppliers can create an ASN for lot-controlled

items.

To create an ASN for the non-lot-controlled item

the supplier needs to open one of the Purchase Orders

created for the non-lot-controlled item.

First they click on the Supply Chain Order Collaboration

button.

Let's open one of the Purchase Orders for non-lot-controlled

items in the Accepted status.

The supplier needs to go to the Line Details section

and click on the check box for the line item they

want to create the ASN.

Then at the top right corner the supplier needs to

click on More and select the Create ASN button.

At the pop up, click Yes to proceed.

The new ASN has been created in the system.

It has a unique ASN number and currently is in a

Draft status as indicated in the top left corner.

In the Basic Detail and Delivery and Shipping Details

sections there is some general information about the

ASN which is being flipped from the Purchase Order

itself.

The mandatory fields to be filled in here are Source

System ASN Number,

Planned Ship Date,

Estimated Delivery Date

and Shipment Type.

In the Line Details Section, there are the details

of the items being shipped to Roche: Item Number,

Item Name,

and Planned Ship Quantity

which is a mandatory field to be filled in.

By clicking the corresponding click links at the

line level the supplier can upload quality documents

or certificate of analysis as per Roche's requirements.

Because the ASN was created for the non-lot-controlled

item, the Ship button at the top right corner is enabled.

This means that the supplier does not need to add

any lot or handling unit.

The supplier can click directly on the Ship button

to submit this ASN to Roche.

A success message that the ASN has been shipped successfully

to Roche appears.

When the supplier clicks on the OK button the system

takes them back to the ASN Workbench page.

The first document which is shown on the page is the

ASN that was just created for the non-lot-controlled

item.

This was the basic walk through of the ASN functionality

of the iCollab GEP Nexxe Portal.

Welcome to this iCollab Learning Video.

This is a video for Roche suppliers who are registered

for our new supplier portal iCollab GEP NEXXE.

If you haven't registered yet, please find more information

on the supplier website.

This video will walk you through the steps to manage

Forecasts in iCollab GEP NEXXE.

iCollab GEP NEXXE allows Roche to collaborate on the

forecasts with suppliers in real-time, where suppliers

can receive the replenishment forecast, and Roche

receives the commits from them.

Forecast Collaboration is a non-binding document

unless specified in your contract.

Please always refer to your contract for accurate

information.

The capabilities of Forecast Collaboration are short-term,

up to one year and long-term, for the upcoming second

and third years.

They also include the summary and detailed view as

well as exception management with alerts and notifications.

If there is a mismatch in the forecast and the commits

provided by the supplier, then such exceptions will

be managed and both parties, that is buyer and supplier,

will be notified.

Finally, real-time chat messaging is available on

forecasts for both the supplier and the buyer to interact

and to resolve exceptions that may appear.

Now let's move to the process flow.

The first step is Roche publishing the forecast, and

it comes to the iCollab GEP NEXXE platform being visible

for both the buyer and the supplier.

The next step is on the supplier's side to review

the published forecast and then they follow the Happy

Path, which means that the supplier will provide the

commit for the published forecast within the defined

tolerance.

There can be cases where the commit submitted by the

supplier is not within the tolerance limit.

In that case it will follow the Manage Exception path

where both buyer and supplier can collaborate on those

exception cases.

After knowing that the forecast has been published,

the supplier reviews the updated forecast and can

give the commit over it.

This is the overall process flow of the Forecast Collaboration

functionality in iCollab GEP NEXXE.

Now let's see how the process works in the system.

Once you have the Username and Password available

with you, click on Sign In and the system will direct

you to the GEP Business Network homepage.

Click on the Roche client to reach the landing page

for Roche.

Here you will see various quicklinks for the different

modules which are enabled for a supplier profile such

as Invoice, Discrete PO and others.

If you scroll to the right you will find quicklinks

to the Short Term Replenishment Forecast and Long

Term Replenishment Forecast.

The short-term will cover the forecasts with a duration

of up to one year and long-term will take from the

second and third years.

Once the supplier clicks on the Short Term or Long

Term Replenishment Forecast quicklinks, they will

be redirected to the Manage Forecast module.

Now let's open the Short Term Replenishment Forecast.

This is the Manage Forecast screen, where the supplier

will be able to see all the items which are assigned

to them.

You can see here multiple columns like the Customer

Site ID, which is the plant ID for which the supply

has to be shipped; a Unit Of Measure of the item;

the Forecast Published Date, where the date and time

stamp will be coming from the latest published forecast;

the Commit Publish Date; the Current Month Ship Forecast,

the Current Month Ship Upside, and others.

There is a Manage Columns button above, where the

supplier can see all these details.

The supplier is able to hide, or freeze columns and

with that customize their view.

By clicking on the Apply button any modifications

they have made can be preserved.

All these changes will then appear on the Manage

Forecast screen.

Please note that the configuration will remain even

after refreshing the page or logging out and back

in.

Now, we will go into the Audit History.

Once we select any item and click on the Audit History

button, we will see the forecast and commit historical

data which has been carried out for that selected

item.

We have multiple columns here that show details like

for which date the forecast has been published;

what was the data measure; what was the old version

of the forecast; when the new version was published

on that particular date and time; which user updated

it and what was the triggering action.

The Audit History will capture these specific details,

just as the commit will capture its own set of details.

Let's now go back and move to the View Details part.

Once more, we will select this item by clicking on

it, and then proceed by clicking on the View Details

button.

We have here 3 tabs: Forecast View, Forecast Commit

View, and Exception View.

The first one is the Forecast View, which is just

a summary of the Ship Forecast where you will see

how much quantity has been published by Roche.

On the day the forecast is published, you will receive

an in-app notification.

By clicking on the bell icon, you can view the Notifications,

where you will find that a new version of the Short

Term Replenishment Forecast has been published for

one of the collaboration items.

When you click on this link, it will directly take

you to the Manage Forecast screen.

Likewise, suppliers will also receive an email notification

informing them that a new version of the Short Term

Replenishment Forecast has been published for their

review and action.

Here is an example of how it appears.

Once the supplier clicks on this link, they will be

directed to the Manage Forecast page, where they can

view all the details for the published forecast.

Coming back to the Portal.

Here you can see that 999 items have been requested

for Week 26 and 211 items have been requested for

Week 30 by Roche.

Now we will go to the Forecast Commit View and have

a look at how the supplier can submit the forecast.

On the left hand side, highlighted with green you

have the Ship Forecast, Ship Commit, Previous Ship

Commit, Previous Commit and Ship Forecast Commit Delta

rows.

During this stage, we will provide the quantity you

can ship for the specific weeks in response to the

demand.

After selecting the item there are two options to

do the commit in the system.

First option is to copy previously entered commit

data as new values.

In this case as we do not have any value here, no

value will appear in the Ship Commit part with this

first option.

Let's click on the Copy Previous Ship Commit To Ship

Commit button.

Here we will choose a one-year time range for the

Short Term Replenishment Forecast, and then proceed

by clicking on the Copy button.

Then all the entries from the Previous Ship Commit

will be copied over to the current Ship Commit.

Now let's talk about the second option, which is copying

the requested quantity from Roche as your Ship Commit.

We will select the item and click on Copy Ship Forecast

To Ship Commit button.

Again, we will choose a one-year time range, and

then proceed by clicking on the Copy button.

The content from the Ship Forecast fields will be

copied to the Ship Commit fields.

This method is the simplest as it often aligns with

the demand projected by Roche after discussions with

suppliers.

Let's consider a scenario where you cannot supply

the specified quantity for week 26, and you can only

provide 900 quantities.

In such a case, you will click on the Commit box,

navigate to the week 26 value, edit it to reflect

the updated quantity, and then proceed to process

it.

Afterward, the updated information will be displayed.

It is important to verify that you are aligned with

the demand and able to supply for the other weeks.

Once you click on the Publish button, the Forecast

Commit will be submitted, and a successful message

confirming the submission to Roche will be received.

Clicking OK will bring you back to the Manage Forecast

screen.

Here you can notice that for this specific week, there

is a delta between the Ship Forecast and the Ship

Commit, indicated in red.

The red color signifies that you are supplying a

quantity lower than the demanded quantity.

If you navigate to the Exception View, you will find

a compilation of all Ship Forecast and Commit mismatch

alerts.

This view allows you to determine whether the commit

falls below the tolerance limit or exceeds the demand.

We will now talk about the Messaging functionality

within the Forecast Collaboration.

If you move your mouse over one of the fields, you

will see the messenger icon.

By clicking on it, you can initiate a discussion

with the buyer.

In this window, you will find the Subject Line indicating

the schedule and week for the specific item; the Date,

the Status of the thread, the Category and you can

also add Participants as needed.

By simply clicking the Start button you can initiate

the real-time communication with the buyer.

Whenever the buyer responds to your message, you

will receive a notification.

Then, you can engage in real-time discussions with

the buyer regarding any specific week where you may

be unable to supply the required quantity as per the

demand.

This facilitates effective exception handling as

well.

On the Forecast View Details page, you will find the

gear icon.

Clicking on it enables you to configure the attributes

you wish to see from the supplier perspective.

After making the desired configurations, clicking

on Save ensures that the settings are saved, even

if the supplier logs out or refreshes the page.

In addition to that, we have the Download functionality.

When the supplier clicks on the Download file option,

they can select the desired file format for downloading.

The supplier has the flexibility to choose the Start

Date and End Date for the data they wish to download.

They can also select the specific attributes.

After making these selections, they can simply click

on the Download button to initiate the download of

the forecast file.

For Short Term Replenishment Forecasts, data covering

the entire one-year duration can be downloaded, while

for Long Term Replenishment Forecasts, data from the

second and third years can be downloaded.

We have covered the Short Term Replenishment Forecast,

we will now move on to the Long Term Replenishment

Forecast.

To access it, we will navigate to the homepage of

the Supply Chain Collaboration module and click on

the Long Term Replenishment Forecast option.

As previously mentioned, the Long Term Replenishment

Forecast encompasses data for the second and third

years.

Similarly, we will find the Audit History button

and the View Details button for the selected item,

just as in the Short Term Replenishment Forecast.

The key difference in the Long Term Replenishment

Forecast is the frequency, which is monthly.

This is distinct from the Short Term Replenishment

Forecast, where the data frequency is weekly.

However, the other actions remain the same as in

the short-term forecast, allowing suppliers to provide

commits against the published forecast.

This concludes the introduction of the forecast functionality

within iCollab GEP NEXXE.

Doing now what patients need next

1

00:00:00,669 --> 00:00:02,701

Welcome to this iCollab Learning Video.

2

00:00:02,921 --> 00:00:07,881

This is a video for Roche suppliers who would like

to register for our new supplier portal iCollab GEP

3

00:00:07,961 --> 00:00:10,014

NEXXE.

4

00:00:10,334 --> 00:00:15,094

If you've already registered, you can find training

videos and more information on the supplier website.

5

00:00:16,969 --> 00:00:23,993

This video will walk you through the steps to access

and use the VMI functionality in iCollab GEP NEXXE.

6

00:00:25,313 --> 00:00:31,273

In this video we'll cover Blanket Purchase Orders,

Vendor Managed Inventory or VMI for short and the

7

00:00:31,273 --> 00:00:32,592

ASN functionalities.

8

00:00:35,470 --> 00:00:41,510

After logging into the GEP Business Network, navigate

to the Roche button on the upper left corner to reach

9

00:00:41,510 --> 00:00:42,377

the client page.

10

00:00:45,447 --> 00:00:49,638

Click the Blanket Purchase Order quick link to reach

the corresponding module.

11

00:00:50,958 --> 00:00:56,758

A Blanket Purchase Order, also known as an agreement,

is an order a customer places for its supplier to

12

00:00:56,758 --> 00:00:59,920

allow for multiple deliveries over a specified period

of time.

13

00:01:00,140 --> 00:01:03,437

It's typically used when there is a recurring need

for consumable goods.

14

00:01:03,657 --> 00:01:09,177

The approved agreement is created in Roche ERP and

the same document number is then transmitted to GEP

15

00:01:09,937 --> 00:01:11,029

via the interface.

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00:01:11,249 --> 00:01:18,129

Any changes to the Blanket Purchase Order must be

made in Roche ERP and then forwarded to GEP via the

17

00:01:18,129 --> 00:01:18,749

interface.

18

00:01:18,969 --> 00:01:24,158

This means the Roche ERP system is always the source

of truth for Blanket Purchase Orders.

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00:01:26,035 --> 00:01:31,422

The process flow for such orders in GEP begins with

the creation of a new order in SAP.

20

00:01:31,642 --> 00:01:35,868

This order then transitions to an Accepted status

in GEP NEXXE.

21

00:01:36,088 --> 00:01:40,023

Once the quantity release begins, the status changes

to In Execution.

22

00:01:41,093 --> 00:01:46,538

The changes made in Roche ERP are automatically adopted

and approved in GEP.

23

00:01:48,858 --> 00:01:56,033

A Blanket Purchase Order cancelled in Roche ERP with

an Accepted status will become Cancelled in GEP,

24

00:01:57,103 --> 00:02:00,980

while an order cancelled with an In Execution status

will become Terminated.

25

00:02:02,300 --> 00:02:07,860

After a configured period following the agreement's

end date, a Blanket Purchase Order can be automatically

26

00:02:07,860 --> 00:02:10,543

marked as Closed if no further action is taken.

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00:02:10,863 --> 00:02:16,623

Suppliers will also be informed via the in-app and

email notifications whenever a Blanket Purchase Order

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00:02:16,623 --> 00:02:17,968

is created or modified.

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00:02:18,288 --> 00:02:22,061

To open a Blanket Purchase Order, simply click on

its document number.

30

00:02:24,131 --> 00:02:26,452

All necessary information can then be retrieved.

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00:02:28,522 --> 00:02:35,488

The Blanket PO document in GEP NEXXE is divided into

several sections including Basic Details,

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00:02:36,558 --> 00:02:37,602

Supplier Details,

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00:02:38,672 --> 00:02:40,442

Delivery and Invoicing Details

34

00:02:41,565 --> 00:02:42,551

and Line Details.

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00:02:43,621 --> 00:02:48,428

In the Basic Details section, you'll find the start

and end dates of the Blanket Purchase Order.

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00:02:49,498 --> 00:02:51,858

These are available in the Agreement Start Date

37

00:02:52,947 --> 00:02:54,561

and Agreement End Date fields.

38

00:02:54,781 --> 00:02:57,265

These dates define the validity period of the agreement.

39

00:02:59,585 --> 00:03:02,882

The Line Details section provides an overview of quantity

movements.

40

00:03:03,952 --> 00:03:08,920

Here you can view the total requested quantity as

well as the quantities already shipped and received.

41

00:03:10,990 --> 00:03:13,660

This information is displayed in the Requested Quantity,

42

00:03:15,730 --> 00:03:16,984

Total Shipped Quantity,

43

00:03:19,054 --> 00:03:20,888

and Total Received Quantity fields.

44

00:03:22,958 --> 00:03:28,478

In this section you can also find the Hold Flag field,

which indicates whether or not a delivery can be made

45

00:03:28,478 --> 00:03:30,748

for a specific line item of the Blanket PO.

46

00:03:31,818 --> 00:03:37,599

If the Hold Flag field has a value of false, an ASN

cannot be created for that particular line item.

47

00:03:38,669 --> 00:03:41,386

This is an important indicator of delivery capability.

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00:03:44,269 --> 00:03:49,629

Now let's imagine a scenario where you supply a critical

solvent to Roche and have received a notification

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00:03:49,629 --> 00:03:51,119

predicting a critical bottleneck.

50

00:03:51,339 --> 00:03:53,916

To avoid disruptions, you need to act now.

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00:03:55,236 --> 00:03:59,682

The first step is to identify the extent of the bottleneck

and its anticipated timing.

52

00:03:59,902 --> 00:04:02,270

The VMI Workbench will help you with this.

53

00:04:02,490 --> 00:04:07,424

You'll receive in-app and email notifications for

items experiencing a critical inventory bottleneck.

54

00:04:07,644 --> 00:04:13,204

This notification clearly states the itemisation

and critical status, and includes a direct link to

55

00:04:13,204 --> 00:04:14,529

the item's detail page.

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00:04:14,849 --> 00:04:21,209

Alternatively, you can proactively access the VMI

workbench by navigating to the Forecast and Replenishment

57

00:04:21,209 --> 00:04:23,985

module and selecting VMI Replenishments tab.

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00:04:24,205 --> 00:04:28,872

We recommend regularly checking this workbench to

stay up-to-date on critical items.

59

00:04:29,192 --> 00:04:32,059

On the VMI Workbench, you'll see the risk columns:

60

00:04:33,935 --> 00:04:36,222

Near-Term, Mid-Term and Long-Term.

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00:04:36,442 --> 00:04:41,307

Identify items marked as Critical Shortage which

are highlighted with a red indicator.

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00:04:41,527 --> 00:04:43,465

This shows an immediate need for action.

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00:04:44,785 --> 00:04:50,145

To view the published details of the VMI document

for the required items, check the check box for the

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00:04:50,145 --> 00:04:51,890

item and click on Details.

65

00:04:56,269 --> 00:04:59,741

A new screen will open with the VMI Replenishment

details.

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00:04:59,961 --> 00:05:05,721

You'll find two main sections: the Basic Details

section which displays basic information about the

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00:05:05,721 --> 00:05:11,961

VMI inventory replenishment, such as the Customer

Item Number, Item Category or Forecast Publication

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00:05:11,961 --> 00:05:12,241

Date

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00:05:13,348 --> 00:05:18,329

and the VMI Details section which shows actual VMI

Inventory replenishment details.

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00:05:18,649 --> 00:05:23,072

Demand contains the forecast details that Roche provides

to the supplier in real time.

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00:05:23,292 --> 00:05:26,554

Supply includes the available final projected on

hand at Roche.

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00:05:27,624 --> 00:05:32,221

Additionally, details about In-Transit Shipments and

Planned Shipments are included.

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00:05:33,291 --> 00:05:37,110

ASN details are captured based on the ASN Line Item

status.

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00:05:39,180 --> 00:05:45,620

For In-Transit Shipments the system sums all ASN

quantities in Ship status based on the Estimated Delivery

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00:05:45,620 --> 00:05:45,949

Date.

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00:05:48,019 --> 00:05:54,682

For Planned Shipments the system sums all ASN quantities

in Draft status based on the Estimated Delivery Date.

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00:05:57,002 --> 00:06:02,319

Inventory policy, the applicable inventory policies

are minimum quantity and maximum quantity.

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00:06:03,639 --> 00:06:08,666

Final Projected On Hand, all forecasted inventory

will be marked with a warning colour code of red.

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00:06:08,886 --> 00:06:13,766

If the quantity falls below the required minimum,

suppliers have the flexibility to plan and adjust

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00:06:13,766 --> 00:06:19,393

shipments as needed to ensure efficient inventory

replenishment while adhering to predefined policies.

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00:06:21,269 --> 00:06:27,852

The VMI detail page offers enhanced flexibility by

providing multiple frequency options for data viewing.

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00:06:28,072 --> 00:06:32,112

The default frequency is Hybrid which you can easily

switch between Daily,

83

00:06:33,182 --> 00:06:33,669

Weekly,

84

00:06:34,739 --> 00:06:40,459

or Monthly views to analyse data at your preferred

interval and plan more effectively based on your operational

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00:06:40,459 --> 00:06:41,159

requirements.

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00:06:42,229 --> 00:06:45,573

The Hybrid view provides the first 14 days in a daily

breakdown,

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00:06:46,643 --> 00:06:47,643

followed by weekly

88

00:06:49,734 --> 00:06:53,936

and then monthly periods for longer term planning,

typically covering up to six months.

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00:06:57,006 --> 00:07:01,313

The Daily View offers a detailed daily breakdown,

typically for up to 90 days.

90

00:07:04,383 --> 00:07:08,748

The Weekly View presents data in weekly blocks, also

typically up to six months.

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00:07:10,818 --> 00:07:15,021

The Monthly View displays data in monthly blocks,

typically up to six months.

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00:07:27,669 --> 00:07:32,710

It's important to note that while the system supports

these different views for planning, the minimum and

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00:07:32,710 --> 00:07:36,237

maximum inventory policy remains static regardless

of the view.

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00:07:37,307 --> 00:07:42,547

If you plan a large quantity in a weekly or monthly

view that exceeds the daily maximum, it might show

95

00:07:42,547 --> 00:07:45,399

as blue surplus inventory on the first day of that

period.

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00:07:46,469 --> 00:07:52,509

However, actual deliveries and precise planning for

execution primarily occur in the Near-Term daily view,

97

00:07:52,509 --> 00:07:55,722

as this is where ASNs are created based on immediate

needs.

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00:07:56,792 --> 00:08:00,600

Review the data measure, Final Projected On Hand with

planned receipts.

99

00:08:00,820 --> 00:08:04,743

Note the dates when the values turn red, indicating

a critical shortage.

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00:08:04,963 --> 00:08:06,484

This is where you need to intervene.

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00:08:07,554 --> 00:08:11,513

Select the Daily frequency to edit the User Reviewed

Planned Receipts row.

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00:08:12,583 --> 00:08:18,183

Enter the Planned Shipping Quantity in this row after

considering inventory quantities, total demand, and

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00:08:18,183 --> 00:08:19,688

inventory policy thresholds.

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00:08:19,908 --> 00:08:23,808

Click the Save button to secure the changes and update

the planned receipts.

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00:08:24,028 --> 00:08:28,683

Observe how the Final Projected On Hand line changes

and check the colour indicators.

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00:08:29,003 --> 00:08:32,126

Red indicates a critical shortage below the minimum

quantity.

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00:08:33,196 --> 00:08:37,085

Yellow indicates that the quantity is below the minimum

but not critical.

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00:08:37,305 --> 00:08:39,731

Green indicates an ideal inventory status.

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00:08:40,051 --> 00:08:42,617

Blue indicates that the quantity is above the maximum.

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00:08:43,687 --> 00:08:46,508

This simulation helps you find the optimal quantity

to ship.

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00:08:46,728 --> 00:08:52,568

Once you finalised your planned receipts and optimised

the forecasted inventory, you can proceed with creating

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00:08:52,568 --> 00:08:53,264

the ASNs.

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00:08:53,484 --> 00:08:55,863

Click on the to-do list to review your planned receipts.

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00:08:56,183 --> 00:08:59,202

The to-do list displays all the planned receipts you've

updated.

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00:09:01,069 --> 00:09:06,549

Select the receipts you want to process and click

Create ASN to generate your shipping notification.

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00:09:08,402 --> 00:09:10,782

The new ASN has been created in the system.

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00:09:12,852 --> 00:09:18,332

It has a unique ASN Number and currently its status

is in Draft as indicated in the top left corner.

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00:09:19,652 --> 00:09:24,562

As a first scenario let's see how suppliers can create

ASNs for the lot-controlled items.

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00:09:25,882 --> 00:09:29,086

Let's explore the various sections of the ASN document

page.

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00:09:30,156 --> 00:09:35,076

In the Basic Details section there is some general

information about the ASN which is flipped from the

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00:09:35,076 --> 00:09:36,251

Purchase Order itself.

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00:09:36,471 --> 00:09:40,442

Please fill out the mandatory field, which is the

Source System ASN Number.

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00:09:41,762 --> 00:09:47,276

Next section is the Delivery and Shipping Details

and its mandatory fields are the Planned Ship Date,

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00:09:48,346 --> 00:09:50,911

Estimated Delivery Date and Shipment Type.

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00:09:52,231 --> 00:09:56,353

In the Line Details section there are the details

of the items being shipped to Roche.

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00:09:56,573 --> 00:10:00,093

The mandatory fields are the following: Item Number,

Item Name

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00:10:01,206 --> 00:10:02,518

and Planned Ship Quantity.

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00:10:04,838 --> 00:10:10,643

On the line item level, the supplier can attach any

quality or non-quality documents as per Roche's requirement.

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00:10:13,963 --> 00:10:19,523

For the lot-controlled item the supplier will have

to add the lot detail and handling unit details to

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00:10:19,523 --> 00:10:20,940

ship the ASN to Roche.

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00:10:21,160 --> 00:10:26,720

To add the lot detail and handling unit details the

supplier will have to click on Add under the Lot/Batch

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00:10:26,720 --> 00:10:29,612

Management field available in the line details section.

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00:10:31,932 --> 00:10:35,925

The Lot Details page opens to add a lot to the ASN

document page.

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00:10:36,995 --> 00:10:42,675

The supplier clicks on the Add button and a new line

appears where the supplier can add the details which

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00:10:42,675 --> 00:10:44,112

are Supplier Lot/Batch Number,

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00:10:45,182 --> 00:10:46,040

Ship Quantity,

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00:10:47,110 --> 00:10:49,676

Date of Manufacturing and Date of Expiry.

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00:10:52,746 --> 00:10:56,414

Once all the required details are filled in click

on the Apply button.

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00:10:57,734 --> 00:11:01,763

On the line item level, you can see the previously

added lot at the end of the line.

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00:11:03,083 --> 00:11:08,363

Now let's look at how the supplier adds the handling

unit to the ASN document in case of a lot controlled

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00:11:08,363 --> 00:11:08,748

item.

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00:11:10,602 --> 00:11:12,971

In the Handling Unit section click on Add.

143

00:11:14,291 --> 00:11:19,771

A new line appears below and the supplier can fill

out the mandatory fields, which are the Handling Unit

144

00:11:19,771 --> 00:11:22,824

ID, the Handling Unit Level and the HU Material.

145

00:11:23,894 --> 00:11:30,454

Please note that HU level 1 is the highest level

of handling unit and HU level 3 is the lowest level

146

00:11:30,454 --> 00:11:31,324

of handling unit.

147

00:11:39,644 --> 00:11:41,652

Once all information has been provided,

148

00:11:42,722 --> 00:11:44,788

click on the Assign button at the end of the line.

149

00:11:47,858 --> 00:11:52,467

This will guide you to a new screen, where you can

assign the appropriate lot to the handling unit.

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00:11:56,787 --> 00:11:59,587

Click the checkbox of the lot you'd like to assign

the HU to

151

00:12:00,701 --> 00:12:01,548

and click Add.

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00:12:04,868 --> 00:12:07,248

The lot will now appear in the Packed Details section.

153

00:12:10,318 --> 00:12:12,349

Once completed, please click Apply.

154

00:12:15,419 --> 00:12:18,449

Close the Success pop up to go back to the ASN draft.

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00:12:23,769 --> 00:12:27,704

You can click on Shipment Preview to check if the

assignment was correctly performed.

156

00:12:32,024 --> 00:12:36,984

You have successfully filled out all the mandatory

fields in the ASN, so you can proceed with sending

157

00:12:36,984 --> 00:12:40,035

the ASN electronically by clicking on the Ship button

at the top.

158

00:12:42,105 --> 00:12:43,505

A success message will appear

159

00:12:45,614 --> 00:12:49,004

and you will see your ASN on the ASN Workbench with

status Shipped.

160

00:12:50,324 --> 00:12:53,679

This is how suppliers can create an ASN for lot-controlled

items.

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00:12:58,869 --> 00:13:04,152

As the second scenario let's see how suppliers can

create ASNs for the non-lot-controlled items.

162

00:13:05,472 --> 00:13:07,851

The new ASN has been created in the system.

163

00:13:09,921 --> 00:13:15,563

It has a unique ASN number and currently is in a

Draft status as indicated in the top left corner.

164

00:13:19,436 --> 00:13:24,716

In the Basic Detail and Delivery and Shipping Details

sections there is some general information about the

165

00:13:24,716 --> 00:13:27,504

ASN which is flipped from the Purchase Order itself.

166

00:13:28,574 --> 00:13:32,115

The mandatory fields to be filled in here are Source

System ASN Number,

167

00:13:34,185 --> 00:13:35,067

Planned Ship Date,

168

00:13:37,137 --> 00:13:38,537

Estimated Delivery Date

169

00:13:40,646 --> 00:13:41,598

and Shipment Type.

170

00:13:42,668 --> 00:13:47,799

In the Line Details Section, there are the details

of the items being shipped to Roche: Item Number,

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00:13:48,869 --> 00:13:49,612

Item Name,

172

00:13:50,682 --> 00:13:51,962

and Planned Ship Quantity

173

00:13:53,063 --> 00:13:55,025

which is a mandatory field to be filled in.

174

00:13:58,345 --> 00:14:03,625

By clicking the corresponding click links at the

line level the supplier can upload quality documents

175

00:14:03,705 --> 00:14:06,820

or certificate of analysis as per Roche's requirements.

176

00:14:08,140 --> 00:14:13,956

Because the ASN was created for the non-lot-controlled

item, the Ship button at the top right corner is enabled.

177

00:14:15,026 --> 00:14:18,938

This means that the supplier does not need to add

any lot or handling unit.

178

00:14:19,158 --> 00:14:23,489

The supplier can click directly on the Ship button

to submit this ASN to Roche.

179

00:14:25,369 --> 00:14:29,433

A success message that the ASN has been shipped successfully

to Roche appears.

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00:14:29,653 --> 00:14:34,726

When the supplier clicks on the OK button the system

takes them back to the ASN Workbench page.

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00:14:35,046 --> 00:14:40,246

The first document which is shown on the page is the

ASN that was just created for the non-lot-controlled

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00:14:40,246 --> 00:14:40,630

item.

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00:14:42,950 --> 00:14:50,430

This was the basic walk through of the Blanket PO,

VMI and ASN functionalities in the iCollab GEP Nexxe

184

00:14:50,430 --> 00:14:50,809

Portal.

1

00:00:00,669 --> 00:00:02,701

Welcome to this iCollab Learning Video.

2

00:00:02,921 --> 00:00:07,881

This is a video for Roche suppliers who would like

to register for our new supplier portal iCollab GEP

3

00:00:07,961 --> 00:00:10,014

NEXXE.

4

00:00:10,334 --> 00:00:15,094

If you've already registered, you can find training

videos and more information on the supplier website.

5

00:00:16,969 --> 00:00:23,993

This video will walk you through the steps to access

and use the VMI functionality in iCollab GEP NEXXE.

6

00:00:25,313 --> 00:00:31,273

In this video we'll cover Blanket Purchase Orders,

Vendor Managed Inventory or VMI for short and the

7

00:00:31,273 --> 00:00:32,592

ASN functionalities.

8

00:00:35,470 --> 00:00:41,510

After logging into the GEP Business Network, navigate

to the Roche button on the upper left corner to reach

9

00:00:41,510 --> 00:00:42,377

the client page.

10

00:00:45,447 --> 00:00:49,638

Click the Blanket Purchase Order quick link to reach

the corresponding module.

11

00:00:50,958 --> 00:00:56,758

A Blanket Purchase Order, also known as an agreement,

is an order a customer places for its supplier to

12

00:00:56,758 --> 00:00:59,920

allow for multiple deliveries over a specified period

of time.

13

00:01:00,140 --> 00:01:03,437

It's typically used when there is a recurring need

for consumable goods.

14

00:01:03,657 --> 00:01:09,177

The approved agreement is created in Roche ERP and

the same document number is then transmitted to GEP

15

00:01:09,937 --> 00:01:11,029

via the interface.

16

00:01:11,249 --> 00:01:18,129

Any changes to the Blanket Purchase Order must be

made in Roche ERP and then forwarded to GEP via the

17

00:01:18,129 --> 00:01:18,749

interface.

18

00:01:18,969 --> 00:01:24,158

This means the Roche ERP system is always the source

of truth for Blanket Purchase Orders.

19

00:01:26,035 --> 00:01:31,422

The process flow for such orders in GEP begins with

the creation of a new order in SAP.

20

00:01:31,642 --> 00:01:35,868

This order then transitions to an Accepted status

in GEP NEXXE.

21

00:01:36,088 --> 00:01:40,023

Once the quantity release begins, the status changes

to In Execution.

22

00:01:41,093 --> 00:01:46,538

The changes made in Roche ERP are automatically adopted

and approved in GEP.

23

00:01:48,858 --> 00:01:56,033

A Blanket Purchase Order cancelled in Roche ERP with

an Accepted status will become Cancelled in GEP,

24

00:01:57,103 --> 00:02:00,980

while an order cancelled with an In Execution status

will become Terminated.

25

00:02:02,300 --> 00:02:07,860

After a configured period following the agreement's

end date, a Blanket Purchase Order can be automatically

26

00:02:07,860 --> 00:02:10,543

marked as Closed if no further action is taken.

27

00:02:10,863 --> 00:02:16,623

Suppliers will also be informed via the in-app and

email notifications whenever a Blanket Purchase Order

28

00:02:16,623 --> 00:02:17,968

is created or modified.

29

00:02:18,288 --> 00:02:22,061

To open a Blanket Purchase Order, simply click on

its document number.

30

00:02:24,131 --> 00:02:26,452

All necessary information can then be retrieved.

31

00:02:28,522 --> 00:02:35,488

The Blanket PO document in GEP NEXXE is divided into

several sections including Basic Details,

32

00:02:36,558 --> 00:02:37,602

Supplier Details,

33

00:02:38,672 --> 00:02:40,442

Delivery and Invoicing Details

34

00:02:41,565 --> 00:02:42,551

and Line Details.

35

00:02:43,621 --> 00:02:48,428

In the Basic Details section, you'll find the start

and end dates of the Blanket Purchase Order.

36

00:02:49,498 --> 00:02:51,858

These are available in the Agreement Start Date

37

00:02:52,947 --> 00:02:54,561

and Agreement End Date fields.

38

00:02:54,781 --> 00:02:57,265

These dates define the validity period of the agreement.

39

00:02:59,585 --> 00:03:02,882

The Line Details section provides an overview of quantity

movements.

40

00:03:03,952 --> 00:03:08,920

Here you can view the total requested quantity as

well as the quantities already shipped and received.

41

00:03:10,990 --> 00:03:13,660

This information is displayed in the Requested Quantity,

42

00:03:15,730 --> 00:03:16,984

Total Shipped Quantity,

43

00:03:19,054 --> 00:03:20,888

and Total Received Quantity fields.

44

00:03:22,958 --> 00:03:28,478

In this section you can also find the Hold Flag field,

which indicates whether or not a delivery can be made

45

00:03:28,478 --> 00:03:30,748

for a specific line item of the Blanket PO.

46

00:03:31,818 --> 00:03:37,599

If the Hold Flag field has a value of false, an ASN

cannot be created for that particular line item.

47

00:03:38,669 --> 00:03:41,386

This is an important indicator of delivery capability.

48

00:03:44,269 --> 00:03:49,629

Now let's imagine a scenario where you supply a critical

solvent to Roche and have received a notification

49

00:03:49,629 --> 00:03:51,119

predicting a critical bottleneck.

50

00:03:51,339 --> 00:03:53,916

To avoid disruptions, you need to act now.

51

00:03:55,236 --> 00:03:59,682

The first step is to identify the extent of the bottleneck

and its anticipated timing.

52

00:03:59,902 --> 00:04:02,270

The VMI Workbench will help you with this.

53

00:04:02,490 --> 00:04:07,424

You'll receive in-app and email notifications for

items experiencing a critical inventory bottleneck.

54

00:04:07,644 --> 00:04:13,204

This notification clearly states the itemisation

and critical status, and includes a direct link to

55

00:04:13,204 --> 00:04:14,529

the item's detail page.

56

00:04:14,849 --> 00:04:21,209

Alternatively, you can proactively access the VMI

workbench by navigating to the Forecast and Replenishment

57

00:04:21,209 --> 00:04:23,985

module and selecting VMI Replenishments tab.

58

00:04:24,205 --> 00:04:28,872

We recommend regularly checking this workbench to

stay up-to-date on critical items.

59

00:04:29,192 --> 00:04:32,059

On the VMI Workbench, you'll see the risk columns:

60

00:04:33,935 --> 00:04:36,222

Near-Term, Mid-Term and Long-Term.

61

00:04:36,442 --> 00:04:41,307

Identify items marked as Critical Shortage which

are highlighted with a red indicator.

62

00:04:41,527 --> 00:04:43,465

This shows an immediate need for action.

63

00:04:44,785 --> 00:04:50,145

To view the published details of the VMI document

for the required items, check the check box for the

64

00:04:50,145 --> 00:04:51,890

item and click on Details.

65

00:04:56,269 --> 00:04:59,741

A new screen will open with the VMI Replenishment

details.

66

00:04:59,961 --> 00:05:05,721

You'll find two main sections: the Basic Details

section which displays basic information about the

67

00:05:05,721 --> 00:05:11,961

VMI inventory replenishment, such as the Customer

Item Number, Item Category or Forecast Publication

68

00:05:11,961 --> 00:05:12,241

Date

69

00:05:13,348 --> 00:05:18,329

and the VMI Details section which shows actual VMI

Inventory replenishment details.

70

00:05:18,649 --> 00:05:23,072

Demand contains the forecast details that Roche provides

to the supplier in real time.

71

00:05:23,292 --> 00:05:26,554

Supply includes the available final projected on

hand at Roche.

72

00:05:27,624 --> 00:05:32,221

Additionally, details about In-Transit Shipments and

Planned Shipments are included.

73

00:05:33,291 --> 00:05:37,110

ASN details are captured based on the ASN Line Item

status.

74

00:05:39,180 --> 00:05:45,620

For In-Transit Shipments the system sums all ASN

quantities in Ship status based on the Estimated Delivery

75

00:05:45,620 --> 00:05:45,949

Date.

76

00:05:48,019 --> 00:05:54,682

For Planned Shipments the system sums all ASN quantities

in Draft status based on the Estimated Delivery Date.

77

00:05:57,002 --> 00:06:02,319

Inventory policy, the applicable inventory policies

are minimum quantity and maximum quantity.

78

00:06:03,639 --> 00:06:08,666

Final Projected On Hand, all forecasted inventory

will be marked with a warning colour code of red.

79

00:06:08,886 --> 00:06:13,766

If the quantity falls below the required minimum,

suppliers have the flexibility to plan and adjust

80

00:06:13,766 --> 00:06:19,393

shipments as needed to ensure efficient inventory

replenishment while adhering to predefined policies.

81

00:06:21,269 --> 00:06:27,852

The VMI detail page offers enhanced flexibility by

providing multiple frequency options for data viewing.

82

00:06:28,072 --> 00:06:32,112

The default frequency is Hybrid which you can easily

switch between Daily,

83

00:06:33,182 --> 00:06:33,669

Weekly,

84

00:06:34,739 --> 00:06:40,459

or Monthly views to analyse data at your preferred

interval and plan more effectively based on your operational

85

00:06:40,459 --> 00:06:41,159

requirements.

86

00:06:42,229 --> 00:06:45,573

The Hybrid view provides the first 14 days in a daily

breakdown,

87

00:06:46,643 --> 00:06:47,643

followed by weekly

88

00:06:49,734 --> 00:06:53,936

and then monthly periods for longer term planning,

typically covering up to six months.

89

00:06:57,006 --> 00:07:01,313

The Daily View offers a detailed daily breakdown,

typically for up to 90 days.

90

00:07:04,383 --> 00:07:08,748

The Weekly View presents data in weekly blocks, also

typically up to six months.

91

00:07:10,818 --> 00:07:15,021

The Monthly View displays data in monthly blocks,

typically up to six months.

92

00:07:27,669 --> 00:07:32,710

It's important to note that while the system supports

these different views for planning, the minimum and

93

00:07:32,710 --> 00:07:36,237

maximum inventory policy remains static regardless

of the view.

94

00:07:37,307 --> 00:07:42,547

If you plan a large quantity in a weekly or monthly

view that exceeds the daily maximum, it might show

95

00:07:42,547 --> 00:07:45,399

as blue surplus inventory on the first day of that

period.

96

00:07:46,469 --> 00:07:52,509

However, actual deliveries and precise planning for

execution primarily occur in the Near-Term daily view,

97

00:07:52,509 --> 00:07:55,722

as this is where ASNs are created based on immediate

needs.

98

00:07:56,792 --> 00:08:00,600

Review the data measure, Final Projected On Hand with

planned receipts.

99

00:08:00,820 --> 00:08:04,743

Note the dates when the values turn red, indicating

a critical shortage.

100

00:08:04,963 --> 00:08:06,484

This is where you need to intervene.

101

00:08:07,554 --> 00:08:11,513

Select the Daily frequency to edit the User Reviewed

Planned Receipts row.

102

00:08:12,583 --> 00:08:18,183

Enter the Planned Shipping Quantity in this row after

considering inventory quantities, total demand, and

103

00:08:18,183 --> 00:08:19,688

inventory policy thresholds.

104

00:08:19,908 --> 00:08:23,808

Click the Save button to secure the changes and update

the planned receipts.

105

00:08:24,028 --> 00:08:28,683

Observe how the Final Projected On Hand line changes

and check the colour indicators.

106

00:08:29,003 --> 00:08:32,126

Red indicates a critical shortage below the minimum

quantity.

107

00:08:33,196 --> 00:08:37,155

Orange indicates that the quantity is below the minimum

but not critical.

108

00:08:37,375 --> 00:08:39,801

Green indicates an ideal inventory status.

109

00:08:40,121 --> 00:08:42,686

Blue indicates that the quantity is above the maximum.

110

00:08:43,756 --> 00:08:46,577

This simulation helps you find the optimal quantity

to ship.

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00:08:46,797 --> 00:08:52,637

Once you finalised your planned receipts and optimised

the forecasted inventory, you can proceed with creating

112

00:08:52,637 --> 00:08:53,333

the ASNs.

113

00:08:53,553 --> 00:08:55,852

Click on the Due List to review your planned receipts.

114

00:08:56,172 --> 00:08:59,120

The Due List displays all the planned receipts you've

updated.

115

00:09:01,002 --> 00:09:06,482

Select the receipts you want to process and click

Create ASN to generate your shipping notification.

116

00:09:08,335 --> 00:09:10,715

The new ASN has been created in the system.

117

00:09:12,785 --> 00:09:18,265

It has a unique ASN Number and currently its status

is in Draft as indicated in the top left corner.

118

00:09:19,585 --> 00:09:24,495

As a first scenario let's see how suppliers can create

ASNs for the lot-controlled items.

119

00:09:25,815 --> 00:09:29,019

Let's explore the various sections of the ASN document

page.

120

00:09:30,089 --> 00:09:35,009

In the Basic Details section there is some general

information about the ASN which is flipped from the

121

00:09:35,009 --> 00:09:36,184

Purchase Order itself.

122

00:09:36,404 --> 00:09:40,375

Please fill out the mandatory field, which is the

Source System ASN Number.

123

00:09:41,695 --> 00:09:47,209

Next section is the Delivery and Shipping Details

and its mandatory fields are the Planned Ship Date,

124

00:09:48,279 --> 00:09:50,844

Estimated Delivery Date and Shipment Type.

125

00:09:52,164 --> 00:09:56,286

In the Line Details section there are the details

of the items being shipped to Roche.

126

00:09:56,506 --> 00:10:00,026

The mandatory fields are the following: Item Number,

Item Name

127

00:10:01,139 --> 00:10:02,451

and Planned Ship Quantity.

128

00:10:04,771 --> 00:10:10,576

On the line item level, the supplier can attach any

quality or non-quality documents as per Roche's requirement.

129

00:10:13,896 --> 00:10:19,456

For the lot-controlled item the supplier will have

to add the lot detail and handling unit details to

130

00:10:19,456 --> 00:10:20,873

ship the ASN to Roche.

131

00:10:21,093 --> 00:10:26,653

To add the lot detail and handling unit details the

supplier will have to click on Add under the Lot/Batch

132

00:10:26,653 --> 00:10:29,545

Management field available in the line details section.

133

00:10:31,865 --> 00:10:35,858

The Lot Details page opens to add a lot to the ASN

document page.

134

00:10:36,928 --> 00:10:42,608

The supplier clicks on the Add button and a new line

appears where the supplier can add the details which

135

00:10:42,608 --> 00:10:44,045

are Supplier Lot/Batch Number,

136

00:10:45,115 --> 00:10:45,973

Ship Quantity,

137

00:10:47,043 --> 00:10:49,609

Date of Manufacturing and Date of Expiry.

138

00:10:52,679 --> 00:10:56,347

Once all the required details are filled in click

on the Apply button.

139

00:10:57,667 --> 00:11:01,696

On the line item level, you can see the previously

added lot at the end of the line.

140

00:11:08,269 --> 00:11:13,229

You have successfully filled out all the mandatory

fields in the ASN, so you can proceed with sending

141

00:11:13,229 --> 00:11:16,280

the ASN electronically by clicking on the Ship button

at the top.

142

00:11:18,135 --> 00:11:19,535

A success message will appear

143

00:11:21,645 --> 00:11:25,035

and you will see your ASN on the ASN Workbench with

status Shipped.

144

00:11:26,355 --> 00:11:29,709

This is how suppliers can create an ASN for lot-controlled

items.

145

00:11:32,902 --> 00:11:38,185

As the second scenario let's see how suppliers can

create ASNs for the non-lot-controlled items.

146

00:11:39,505 --> 00:11:41,884

The new ASN has been created in the system.

147

00:11:43,954 --> 00:11:49,596

It has a unique ASN number and currently is in a

Draft status as indicated in the top left corner.

148

00:11:53,470 --> 00:11:58,750

In the Basic Detail and Delivery and Shipping Details

sections there is some general information about the

149

00:11:58,750 --> 00:12:01,538

ASN which is flipped from the Purchase Order itself.

150

00:12:02,608 --> 00:12:06,149

The mandatory fields to be filled in here are Source

System ASN Number,

151

00:12:08,219 --> 00:12:09,101

Planned Ship Date,

152

00:12:11,171 --> 00:12:12,571

Estimated Delivery Date

153

00:12:14,680 --> 00:12:15,632

and Shipment Type.

154

00:12:16,702 --> 00:12:21,833

In the Line Details Section, there are the details

of the items being shipped to Roche: Item Number,

155

00:12:22,903 --> 00:12:23,646

Item Name,

156

00:12:24,716 --> 00:12:25,996

and Planned Ship Quantity

157

00:12:27,097 --> 00:12:29,059

which is a mandatory field to be filled in.

158

00:12:32,379 --> 00:12:37,659

By clicking the corresponding click links at the

line level the supplier can upload quality documents

159

00:12:37,739 --> 00:12:40,854

or certificate of analysis as per Roche's requirements.

160

00:12:42,174 --> 00:12:47,990

Because the ASN was created for the non-lot-controlled

item, the Ship button at the top right corner is enabled.

161

00:12:49,060 --> 00:12:52,972

This means that the supplier does not need to add

any lot or handling unit.

162

00:12:53,192 --> 00:12:57,523

The supplier can click directly on the Ship button

to submit this ASN to Roche.

163

00:12:59,402 --> 00:13:03,466

A success message that the ASN has been shipped successfully

to Roche appears.

164

00:13:03,686 --> 00:13:08,759

When the supplier clicks on the OK button the system

takes them back to the ASN Workbench page.

165

00:13:09,079 --> 00:13:14,279

The first document which is shown on the page is the

ASN that was just created for the non-lot-controlled

166

00:13:14,279 --> 00:13:14,663

item.

167

00:13:16,983 --> 00:13:24,463

This was the basic walk through of the Blanket PO,

VMI and ASN functionalities in the iCollab GEP Nexxe

168

00:13:24,463 --> 00:13:24,842

Portal.

1

00:00:00,600 --> 00:00:02,713

Welcome to this iCollab learning video.

2

00:00:03,023 --> 00:00:08,865

This is a video for Roche suppliers who are registered

for our new supplier portal iCollab GEP NEXXE.

3

00:00:09,115 --> 00:00:13,248

If you haven't registered yet, please find more information

on the supplier website.

4

00:00:15,033 --> 00:00:19,351

This video will walk you through the steps to create

an e-invoice in the GEP NEXXE system.

5

00:00:19,501 --> 00:00:24,668

For this short training video we will begin the process

starting at the Supply Chain Order Collaboration Workbench.

6

00:00:24,818 --> 00:00:28,452

We will look at how to create a standard E-Invoice

from a Purchase Order.

7

00:00:30,266 --> 00:00:35,545

In the Order Workbench, select the PO with Accepted

status to be flipped into an invoice, by clicking

8

00:00:35,545 --> 00:00:37,533

the relevant PO Document Number.

9

00:00:40,533 --> 00:00:45,816

This will open the PO page and we can select the

line item for which we need to create an invoice.

10

00:00:49,816 --> 00:00:53,264

Then we click Create Invoice to take us to the invoice

creation screen.

11

00:00:54,264 --> 00:00:56,725

On the popup message, click Yes to confirm.

12

00:01:06,133 --> 00:01:10,684

In this new screen we can review the information that

has been prepopulated from the original Purchase Order.

13

00:01:10,834 --> 00:01:13,632

As normal, we need to input the missing mandatory

information.

14

00:01:13,782 --> 00:01:17,775

The yellow mandatory fields are prepopulated and

can be amended if required.

15

00:01:17,925 --> 00:01:19,829

The red mandatory fields need inputs.

16

00:01:20,829 --> 00:01:25,183

The Invoice Amount field will be completed when we

have finalised any taxes and charges.

17

00:01:25,333 --> 00:01:27,678

Now, we input the Supplier Invoice Number,

18

00:01:29,678 --> 00:01:30,956

Remit to Location,

19

00:01:35,196 --> 00:01:35,884

Ship From,

20

00:01:39,964 --> 00:01:41,244

Tax Identification Country

21

00:01:45,336 --> 00:01:47,077

and Tax Identification Number.

22

00:01:48,317 --> 00:01:54,077

Please note that some countries will have different

mandatory fields, e.g. due to tax compliance issues,

23

00:01:54,077 --> 00:01:55,960

and these are detailed in the user guide.

24

00:02:02,473 --> 00:02:07,433

If required you can click on the Bank Details link

and change the bank account you want the invoice payment

25

00:02:07,433 --> 00:02:07,933

made to.

26

00:02:12,566 --> 00:02:15,096

Next, scroll down to the Line Details section.

27

00:02:15,246 --> 00:02:18,033

Review the line details that we want to create an

invoice for.

28

00:02:19,033 --> 00:02:23,805

If applicable you can create a partial invoice by

inputting the Quantity of items to be invoiced.

29

00:02:25,805 --> 00:02:30,045

You can also add Special Handling Fees and Freight

Charges if applicable for this invoice by clicking

30

00:02:30,045 --> 00:02:31,064

on the relevant links.

31

00:02:50,064 --> 00:02:52,792

Finally you can add the relevant Taxes if required.

32

00:03:06,633 --> 00:03:12,073

Once all the invoice line details are added or modified,

you can scroll to the top of the page and enter the

33

00:03:12,073 --> 00:03:13,181

Total Invoice Amount.

34

00:03:19,181 --> 00:03:21,561

Click the Submit button to send the invoice to Roche.

35

00:03:23,811 --> 00:03:27,770

The system will now create the e-invoice and send

it to Roche for payment.

36

00:03:27,920 --> 00:03:33,200

After clicking Yes on the pop up message, you will

be redirected to the Invoice Workbench, where the

37

00:03:33,200 --> 00:03:34,270

invoice can be viewed.

38

00:03:39,520 --> 00:03:43,793

Thank you for watching this video on how to create

an e-invoice in GEP NEXXE.

1

00:00:00,600 --> 00:00:02,701

Welcome to this iCollab Learning Video.

2

00:00:02,851 --> 00:00:08,168

This is a video for Roche suppliers who are registered

for our new supplier portal iCollab GEP NEXXE.

3

00:00:08,418 --> 00:00:12,133

If you haven't registered yet, please find more information

on the supplier website.

4

00:00:13,933 --> 00:00:16,928

This video will walk you through the steps to create

a Credit Note.

5

00:00:17,078 --> 00:00:21,153

For this short training video we will begin the process

starting at the Invoice Workbench.

6

00:00:21,303 --> 00:00:23,880

We will look at how to create a standard Credit Note

in the system.

7

00:00:25,666 --> 00:00:30,465

In the Invoice Workbench, select the invoice for which

you want to create a Credit Note, by clicking the

8

00:00:30,465 --> 00:00:31,726

relevant Invoice Name.

9

00:00:34,726 --> 00:00:39,766

This will open the invoice page and we can select

the line item for which we need to create a Credit

10

00:00:39,766 --> 00:00:40,113

Note.

11

00:00:42,113 --> 00:00:45,700

Review the details carefully to make sure you are

crediting the correct invoice.

12

00:00:46,700 --> 00:00:50,520

Then we click on Create Credit Memo to take us to

the Credit Note creation page.

13

00:01:02,733 --> 00:01:07,365

In this new screen we can review the information that

has been prepopulated from the original invoice.

14

00:01:08,445 --> 00:01:12,568

The Credit Memo Name is prepopulated, you have the

option to change the field if required.

15

00:01:15,568 --> 00:01:19,062

As normal, we need to input the missing mandatory

information marked with red.

16

00:01:19,212 --> 00:01:24,181

The Credit Memo Amount will be input after we review

any charges applicable to this Credit Memo.

17

00:01:26,181 --> 00:01:27,853

We input the Credit Memo Number.

18

00:01:29,183 --> 00:01:31,541

Next, scroll down to the Line Details section.

19

00:01:31,691 --> 00:01:34,663

Review the line details that we want to create a

Credit Memo for.

20

00:01:42,663 --> 00:01:46,727

If required, you can adjust the Quantity to reflect

the desired amount of the Credit Memo.

21

00:01:54,727 --> 00:01:58,941

Special Handling Charges and Freight Charges can

also be adjusted if they show in the relevant fields.

22

00:02:00,191 --> 00:02:05,631

Now we are happy that we have all relevant and mandatory

information included in the credit memo creation screen,

23

00:02:05,631 --> 00:02:10,106

we need to scroll to the Basic Details section and

identify the Total Credit Amount field.

24

00:02:10,256 --> 00:02:15,056

This figure automatically includes any adjustments

made on this screen and can be copied into the Credit

25

00:02:15,056 --> 00:02:16,154

Memo Amount field.

26

00:02:17,154 --> 00:02:18,780

Next we click on the Submit button.

27

00:02:20,030 --> 00:02:21,887

At the popup message, click Yes.

28

00:02:24,137 --> 00:02:29,017

The system will now create the Credit Memo and send

it to Roche for inclusion and adjustment on the relevant

29

00:02:29,017 --> 00:02:29,524

Invoice.

30

00:02:31,524 --> 00:02:34,520

The Credit Memo can be viewed in the Credit Memo

Workbench.

31

00:02:36,770 --> 00:02:40,810

Thank you for watching this video on how to create

a Credit Note in GEP NEXXE.

Welcome to this iCollab Learning Video.

This is a video for Roche suppliers who are registered

for our new supplier portal iCollab GEP NEXXE.

If you haven't registered yet, please find more information

on the supplier website.

This video will walk you through the steps to use

the Report Production and Quality Management System

functionalities in iCollab GEP NEXXE.

Let's start with the Report Productions.

First log into the iCollab GEP NEXXE platform.

From the homepage, click the Roche Client.

Next, click on the arrow to view the Report Production

quick link, that you need to select.

The Manage Report Production page opens.

Here the supplier should look for their Purchase Order

schedules.

Through the search bar or using different statuses,

the supplier can search different Report Productions.

The supplier should ensure that the PO is in Accepted

Plan

or Approved status so that it would be possible to

enter the report production and consumption details

as it will have the report production transaction

created in Draft status for example.

As you can see with this PO being in Open status,

it is not possible to click on View.

This transaction is in an Accepted status so the

supplier can click on the View button and open the

Report Production Consumption page.

On the top of the page the supplier sees different

stages of Report Production.

Below the supplier can find the PO Basic Details.

Item Number, Item Name,

Creation Date and other reference PO details are

mentioned in this section.

To add a batch of report production, the supplier

needs to click on Add Batch option.

The supplier can add multiple batches.

All the fields which are highlighted in yellow are

mandatory.

The supplier should add the Batch Number,

Quantity Completed, Date of Manufacturing which can

be entered as a current or past date.

You can also add a Quality Document.

In the new window click on Browse Files, choose the

respective document.

When a document is uploaded, the supplier should select

the DOC type.

The metadata of this particular quality document can

also be seen here.

Click on the Save button.

Let's move to Component Details.

The Component which is being used can be selected

and the Consumed Quantity should be entered.

Here if multiple batches are required for consumption

then it can be done through the Add Batch option.

Once the supplier has entered all the required details,

they will be able to Save or Submit the transaction.

In case the details are not filled completely, the

supplier can save the transaction as it is and come

back to enter the details which are pending.

When all the mandatory details are entered the supplier

can Submit the transaction.

Once the supplier clicks on the Submit button, a message

about successful submission is displayed.

In this example, we have the Late Inspection Type

which means that this transaction does not require

a usage decision.

The process takes a few minutes.

The setup will ultimately be completed and the Report

Production status will be moved to Completed.

Let's move to the Inventory Management module to view

the inventory which is completed.

To view Inventory Management, the supplier should

click on the Inventory Management button at the top

of the page.

From here the supplier is directed to the stock overview

page which displays a dashboard of the supplier's

inventory.

These are different stock types available at the supplier

premises.

The supplier can use the search bar to look for the

needed item.

Also, the supplier can click on the Quality Inspection

stock type to view the latest inventory of finished

transactions.

In case of early inspection transactions of report

production, the inventory will move to Quality Inspection

Roche.

But in case of late inspection, the inventory will

move directly to the Unrestricted Roche.

So the supplier will have to search for its final

goods in this particular section.

The supplier can see a particular lot available here

and this lot is ready to be shipped.

Let's look at quality documents in the Quality Management

System.

The supplier can copy the Batch Number and move it

to the QMS screen.

Now the supplier should click on the Documents quick

link available on the QMS screen which will take them

to the Manage Documents homepage.

Here on the top of the page the recent transaction

is shown but in case the transaction is an older one,

the supplier can use the search bar.

The supplier can enter the batch details to search

the metadata of the Quality Document uploaded.

The metadata,

quality document file

and other relevant details are available here.

These details will be shared via the interface to

Roche's ERP system and document management system.

These details are significant in tracing the QMS documents

associated with HRP, Batch or PO.

Doing now what patients need next